Expenses
Spending by category with receipt photos, linked to a car or person.
For owners and entrepreneurs
Your personal staff, fully under control
Your assistant, driver and housekeeper log expenses, receipts and tasks themselves. You open HQBerry and instantly see where money and time go. Minimal clicks, everything in plain sight.
- No app to install
- Your data is isolated
- Cancel anytime
Everything on one screen
Expenses, cars, cash, tasks and people in one place — no scattered chats and spreadsheets.
Your team does the work
Your staff enter data from their phones. All you do is look at the result.
Your data is locked
Every account is fully isolated — no one else can see your data.
Why switch
From chaos to order
Without HQBerry
- Expenses scattered across ten chats
- “Who took how much cash?” — nobody remembers
- You recall service and insurance after a fine
- Tasks get lost, reports are assembled by hand
With HQBerry
- All expenses with receipts in one place
- Cash balance is visible for each employee
- Deadline reminders arrive in Telegram by themselves
- Tasks with statuses, an evening summary automatically
Why it matters
Less chaos — more control
Every expense is visible
Your team logs expenses and receipts — you see totals and anomalies at once.
Nothing gets lost
Tasks, car deadlines and birthdays — with reminders, no sticky notes.
Saves your time
No manual reports or ten different chats — one screen for everything.
See it in action
Clear at a glance
Your team works on the phone, you watch the summary. Here is how it looks inside.
Expenses
See exactly where money goes
Every expense has a category, a receipt photo and a link to a car or person. You see where the money went — without asking anyone.
All featuresExpenses · Today чек
Продукты$ 3 480
Бензин$ 6 200
Подарки$ 2 100
Petty cash
Cash fully under control
Hand out cash — the system tracks the balance held by each employee. No notebooks, no “I don’t remember how much I took”.
All featuresCash on hand
$ 12 800
Issued
$ 30 000
Spent
$ 17 200
Tasks
Tasks that never slip
Assign a task — track its status: set, in progress, done, accepted. Deadlines and owners are visible, nothing gets lost.
All featuresPick up documents from the bankDone
Book the car for serviceIn progress
Buy a gift for the meetingNew
Cars
A fleet that never misses a date
Insurance and service dates — the system warns you in advance, right in Telegram. For each car you see the driver, mileage and costs.
All featuresCars · А123ВС Service in 5 days
Insurance12.09.2026
Service18.06.2026
DriverСергей
Reminders
Reminders that come to you
Birthdays, service, insurance, payroll — the system sends them to Telegram in advance. You duplicate nothing: dates come from people and car profiles.
All features
HB
HQBerryHQBerry · reminder
Anna’s birthday is in two days — worth a greeting.
Service for car А123ВС in 5 days — time to book it.
Payroll on the 5th: Sergey and Olga.
A day in the life
A day with HQBerry
Your team works on the phone — you see everything as the day goes.
08:40
The driver fuels the car and snaps the receipt
11:15
The assistant pays for groceries — an expense with a category
14:00
You get an alert: service for car А123ВС in 5 days
16:30
You assign a task to the driver — he accepts it in Telegram
20:00
In the evening — a summary: the day’s spending and cash balances
Features
Everything to run your staff and spending
Turn on only the sections you need — the interface stays simple.
Cars
Fleet, insurance and service dates, costs per vehicle.
Petty cash
Cash issued and returned, the balance held by each employee.
Tasks
Assignments with deadlines and statuses — nothing slips through.
Reminders
Birthdays, service, insurance, payroll — arrive in Telegram in advance, automatically.
People
Personal profiles, birthdays and secret contacts under a cover name.
Analytics
Charts by month, category and employee — for the owner only.
Team & access
Invite by link and grant fine-grained rights without any code.
Telegram bot
Create tasks and receive reports right inside Telegram.
More in HQBerry
Dozens of capabilities — in one place
Secret contacts
An assistant sees a sensitive contact under a cover name; the real one stays with you.
Personal profiles
Family, birthdays, preferences and notes after meetings — all at hand.
Spending analytics
Charts by month, category and employee — see where the money goes.
Roles & permissions
Job roles with permission sets and fine-grained exceptions per person.
Bot for the whole team
Staff manage tasks and get notifications right in Telegram.
Invite by link
A new employee joins in a minute — no app to install.
How it works
Up and running in three steps
No rollout or training — your team starts the same day.
1
Invite your team
Send a link — your employee joins in a minute, no app to install.
2
The team logs
Expenses, receipts and tasks — right from the phone, in a couple of taps.
3
You see the report
Open HQBerry and instantly see totals and anomalies.
Built for people who value their time
HQBerry is built on one principle: the staff work in the system, the owner simply watches. No mandatory fields, no extra steps.
- Staff work — you watch
- Full data isolation between accounts
- Manage right from Telegram
Works where your team already is
Telegram
iPhone
Android
Phone browser
WhatsApp — soon
Pricing
Simple, honest pricing
Start free, upgrade when your team grows.
Start
$0
/ forever
Free until 2027
For a single owner and a small team.
- Up to 3 employees
- Expenses and tasks
- 1 car
- Telegram bot
Popular
Business
$29
/ per month
Free until 2027
For a growing staff and full control.
- Unlimited employees
- All modules and analytics
- Petty cash and cars
- Priority support
Enterprise
Custom
Free until 2027
Multiple households, a manager role, custom setup.
- Multiple properties
- Manager role
- SLA and onboarding
- Custom setup
Prices are indicative — final plans to be confirmed.
Frequently asked questions
Do employees need to install an app?
No. HQBerry opens in the phone browser via a link — on both iPhone and Android.
Can other customers see my data?
No. Every account is fully isolated — other people's data is technically inaccessible.
Is it hard to set up?
No. Sign up in a minute, sections appear on their own, employees join by link.
Which languages are supported?
Russian, English and Chinese. Arabic is coming soon.
How much does it cost?
You can start free. Paid plans kick in as your team grows; final prices to be confirmed.
Bring order to your personal staff today
Sign-up takes a minute. No card required.